AI Trainings · AI in Everyday HR

AI in Everyday HR.
Routine to the AI. Decisions stay human.

For HR teams, with or without prior knowledge.

Two-thirds of Austrian HR departments already use AI, most of them unsure. In a single hands-on day, your HR staff learn to use AI for recruiting, onboarding and appraisals, to build their own AI helpers, and to handle candidate and personnel data so that GDPR and the EU AI Act stay routine rather than risk.

Book

For a whole team? Book an in-house call →

The Hill Digital Ladder: four steps from the foundation to your own AI agent
★★★★★★★★★★★★

Already mandatory. Not just from 2026. Since 2 February 2025, the EU AI Act (Article 4) requires every company that uses AI to ensure its staff are sufficiently AI-literate. This obligation already applies. This training is the documented, auditable measure with which you meet it.

Why this training

No area in the company is more sensitive.

Two-thirds of Austrian HR departments already use artificial intelligence. Most of them unsure. They enter candidate data into uncontrolled tools, trust AI-generated text without checking it, and do not know where the line lies between permitted support and impermissible automation.

HR teams process the most personal data of all every day: applications, salaries, appraisals, health information. That is exactly where it is decided whether AI becomes an efficiency gain or a liability risk.

This training brings both together: noticeably faster HR routine and a clear, legally sound framework, with or without prior knowledge.

01
Data protection breaches with personnel data

Sensitive candidate and personnel data end up in tools unfiltered. We build in the routine that prevents this before you hit send.

02
Unchecked outputs going to candidates

AI sounds convincing and is wrong all the same. With candidate profiles and appraisals that is especially critical. We show how to check this systematically.

03
Legal uncertainty

Where does permitted support end and impermissible automation begin? We translate GDPR and the EU AI Act into clear rules for everyday HR.

Course overview

Theory compact up front. The day belongs to HR practice.

The training comes with accompanying learning material that presents the foundations in short, easy-to-follow learning units. Your HR staff grasp the essentials quickly and can return to them at any time, even after the seminar.

  • Practice rather than theory. Working from real HR tasks, participants work on their own cases: job adverts, candidate communication, onboarding, appraisals.
  • Data protection for HR from the start. Which personnel data may go into an AI assistant and which may not, GDPR and the EU AI Act translated for everyday use.
  • Tool-independent. What participants learn works with every common assistant such as ChatGPT, Claude or Gemini.
  • Low barriers. The free versions of the common AI tools are sufficient for the content. A paid subscription is not required.
HR
Course content

One HR day in two modules.

Module 1 · Morning · AI foundations for HR, GDPR-compliant

Guiding question: how does an AI really work, and how do I use it safely and sensibly in everyday HR?

  • The basic principles of AI explained simply: how a language model calculates the most likely next word without actually thinking.
  • Why AI is obedient but not automatically right: seeing through hallucinations and excessive agreement, especially critical with candidate profiles.
  • The CITE(R) framework to formulate HR tasks clearly and check results systematically.
  • Shadow AI in HR: according to the RTR study (April 2025), two-thirds of Austrian HR departments already use AI. What that means for compliance.
  • Data protection in concrete terms for HR: the three-second rule before every send. Recognising and securing candidate data, salary details and appraisals.
1
Module 2 · Afternoon · Deploying AI helpers for HR productively and compliantly

Guiding question: how do I build AI helpers that handle my most frequent HR tasks faster and better, without creating new risks?

  • HR use cases: job adverts, rejection letters, invitations, onboarding packs, appraisal forms, internal HR communication.
  • Modeling of Excellence for HR: modelling the ideal recruiter or HR business partner as an AI persona and building consistent AI helpers from it.
  • Human in the Loop in HR: when AI supports and when the decision must stay with a human. Automated decisions about candidates are often impermissible without consent.
  • Your own HR knowledge base with NotebookLM and Custom GPTs for recurring HR workflows, built in a data-protection-compliant way.
  • Zero Trust in recruiting: spotting forged CVs and AI-generated application documents.
2
Optional add-on

Prompt Layering: the Advanced afternoon as an extra.

If you want to go deeper into advanced prompting after the HR day, you can book the Advanced afternoon 'AI helpers that help' from the 'AI at Your Desk' training as an add-on. There the focus is on Prompt Layering and Modeling of Excellence in full breadth, beyond the HR focus. It is a standalone module, not part of the HR day, and freely combinable.

EUR 550 per person · Half-day (Afternoon) Book the add-on

More on the Advanced afternoon in the 'AI at Your Desk' training →

What you can do afterwards

What your HR team takes away.

Faster

You produce job adverts, rejections, onboarding documents and appraisal forms faster and at consistent quality.

Your own HR helpers

You build your own AI helpers for your most frequent HR processes with NotebookLM and Custom GPTs.

Best standard

With Modeling of Excellence you model an HR persona that works to the best standard in the company, not the average.

Legally sound

You know the limits of automated decisions and when Human in the Loop is mandatory.

GDPR-compliant

You build HR knowledge bases in a data-protection-compliant way and know which data belong in AI tools and which do not.

Protected

You spot forged CVs and AI-generated application documents and protect yourself.

Your trainer

Jakub Popluhar

Business Lead · Hill Digital · AI trainer & consumer psychologist

Master of Education, Ludwig Maximilian University of Munich. Deep background in linguistics, semantics and consumer psychology. AI trainer at ARS, Austria's largest seminar provider, including in the field of AI in HR management.

I combine AI expertise with consumer psychology: I understand the technology and why people reject it. In working with AI, it is the understanding of language and human behaviour that counts, not the choice of tool.

'I do not train anything I do not use myself every day.'

Jakub Popluhar in conversation
Certificate

AI literacy under Article 4 of the EU AI Act

Every participant receives a Hill Digital certificate: the documented, auditable measure for meeting the AI literacy obligation under Article 4 of the EU AI Act. This obligation has applied since 2 February 2025 to every company that uses AI systems. Anyone who uses AI and does not train their team does not meet it.

Dates & Booking

Book as an individual.

Half-day · Morning EUR 550per person Morning only (Foundation). For anyone the full HR day does not suit. Dates: Thu 17 Sep · Wed 14 Oct · Thu 29 Oct 2026 Book
Popular Full HR day EUR 849per person Full day, Foundation + Advanced · up to 12 participants. Dates: Thu 17 Sep · Wed 14 Oct · Thu 29 Oct 2026 Book
Half-day · Afternoon EUR 550per person Afternoon only (Advanced). For anyone the full HR day does not suit. Dates: Thu 17 Sep · Wed 14 Oct · Thu 29 Oct 2026 Book
Boutique HR · exclusive Prefer something more intensive? Boutique with max. 6 people, full HR day, considerably more individual. Date: Tue 24 November 2026. EUR 999per person Book

All prices include the Article 4 certificate. For whole teams there is the in-house course, which we clarify in the scoping call.

Frequently asked questions

Before you enquire.

Do I need prior knowledge?

No. The training is designed for HR teams with or without prior AI knowledge. Everyone joins in at their own level.

Are we allowed to enter real HR documents into AI tools?

This is one of the central topics. Participants learn exactly which HR documents are suitable as a knowledge source for AI assistants and which data must never be entered into an AI tool for data protection reasons.

Can AI take over the pre-selection of candidates?

AI can support the structuring and summarising of documents. Automated decisions about candidates and employees are in many cases not legally permissible without informed consent. The training explains where the line lies. The full legal depth (Article 22 GDPR, high-risk AI) is covered in the follow-on module 'AI, law and compliance for HR'.

Do I need a paid AI subscription?

No. The free versions of the common AI tools are sufficient for the content of the training.

Can I book just one part or the full HR day?

Both parts can be booked individually or together as a full HR day. Part 1 lays the foundation, Part 2 builds on it. We clarify the exact scope, including as an in-house course, in the scoping call.

Your next step

Bring AI safely into your HR team.

A day that speeds up HR routine and leaves the decision with people. Open dates for individuals, a tailored in-house course for whole teams.

View dates & prices Book an in-house call

The tools change. What your team understands stays.

No HR focus? To the general 'AI at Your Desk' training →